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Safeguarding & Compliance - Clients

As an organisation, Sanctuary adheres stringently to the safe recruitment guidelines for professionals working with vulnerable people or those who have offended, as set out through the policies of Crown Commercial Service, Ofsted, the NHS and all local and national government legislation.

Compliance checklist

Candidates registering with Sanctuary are required to provide the below documents/information in order for background and suitability of employment checks to be completed. (List is not exhaustive)
  • Original qualification certificate (applicable for qualified roles)
  • Professional registration (applicable for qualified roles, e.g. NMC registration) – an online check of current registration will also be made. In addition we will carry out weekly checks on registration status (the industry standard is every four weeks)
  • Proof of identity
  • Proof of eligibility to work within the UK
  • Professional referee details for the last 5 years
  • Health checks, including proof of immunisations for Hepatitis B, Measles, Mumps, Rubella, Tuberculosis, Varicella
  • Any training certificates applicable (including All Training dated within the last 12 months as follows: Basic Life Support, Manual Handling, Restraint Training, Lone Worker, Handling of Violence and Aggression, Information Governance Data Protection and Caldicott, Health and Safety (COSHH and RIDDOR), Infection Prevention and Control, Complaints Handling, POVA, Child Protection and Fire Safety)
These documents will be copied and attached to candidate files for future reference and audit purpose.

Security checks

Sanctuary will conduct appropriate checks to ensure all candidates are suitable to work within the service they are applying for.

Many roles within the criminal justice sector require security clearance due to staff having access to restricted locations and/or sensitive information. Clearance is normally granted for a period of time depending on the terms of an individual’s employment or for the duration of a project, however it can be verified and transferred to a new employer if required.

If a candidate does not have the security clearance required for a particular role, they will not be able to start their employment until clearance has been obtained. At Sanctuary, we work with clients and candidates to assist the completion of applying for appropriate clearances.

The most common types of clearance include:
  • Disclosure and Barring Service (DBS) checks, undertaken at application stage for all workers and renewed on an annual basis. Sanctuary is a DBS umbrella body (DBS Registered Body Number 29688400006), enabling us to process online DBS applications in-house, often resulting in a faster turnaround
  • National Offender Management Service (NOMS) clearance, carried out for those working in prisons
  • Police Vetting, carried out for those working in a police environment
We will apply for an overseas police check if the candidate has been outside the UK for any period over 6 months.

Employment history and references

All candidates are required to provide a full working history with any breaks in employment explained. Sanctuary will seek professional references for the last 5 years of employment as standard.

If you wish to discuss any element of our compliance procedure, please contact our Head of Compliance, Gemma Bones on 0333 7000 020.